Office Manager (Homeownership Program Assistant)

Job Description: Office Manager (Homeownership Program Assistant)
Summary: Habitat for Humanity of Madison & Clark Counties is seeking an Office Manager who will enhance the effectiveness of our affiliate thru excellent organizational skills and exemplary customer engagement.  The ideal candidate will be able to perform the responsibilities of an Office Manager and will be able to perform the duties of a Homeownership Program Assistant.  The Office Manager will work in collaboration with all staff members.
Reports to: Executive Director
Status: Part-Time, Non-Exempt
Time requirements: Monday thru Friday; 5-6 hrs each day.

Responsibilities and Duties:
1. Office Management (50% of time)
•    Engage with office visitors, including accepting mortgage payments and providing receipts.
•    Answer telephone calls and general email inquiries.
•    Purchase and maintain organization of all office supplies.
•    Manage effective filing system in a manner that aligned with document retention policies.
•    Manage technology related systems.  Coordinate maintenance and upkeep of systems.
•    Manage cleanliness and overall organization of affiliate office and lodge.
•    Supervise office volunteers, to include job descriptions, training, task lists and feedback
•    Create and maintain a routine for post office pick-up and delivery
•    Open all mail and direct to appropriate parties

2. Homeownership Program Assistant (30% of time)
•    Provide effective communications with current homeowners regarding mortgage payments and standing in partnership.
•    Provide effective communications with future homeowners regarding program requirements.
•    Coordination of design selections with future homeowners.
•    Provide communications and guidance to persons interested in partnering with HFHMCC in homeownership.
•    Serve as staff partner with the Family Services Committee. Provide FSC with requested capacity to engage with future and current homeowners.

3. Affiliate Support and Administration (20% of time)
•    Provide administrative assistance to all affiliate departments as needed and as possible (ReStore, Construction, Development, Finance, Family Selection/Support, Mortgages).  This may include following up on insurance questions, copying packets for meetings, sending or receiving faxes, assisting in appeal mailings, etc.
•    Prepare required reports for partner and granting organizations.
•    Prepare documents and manage communication for legal activities such as closings, mortgage rewrites and property sale and acquisition.
•    Peruse Berea, Winchester and Richmond newspapers and pass along relevant news.
•    Insure employees are reminded of time sheet due dates, staff meetings and other events.
•    Assist in arranging travel and registration for conferences and meetings.
•    Other duties as assigned.

Qualifications:
•    Committed resolve to mission and values of Habitat for Humanity and to the communities in which we partner and build.
•    A minimum of three (3) years of closely related experience in a confidential role. 
•    Effective oral and written communication skills with the ability to interact positively with visitors.
•    Excellent computer competency (Windows, Excel, varying program databases). 
•    Strong organizational and prioritization skills.
•    Warm professionalism.
•    Ability to exercise discretion and maintain confidentiality are essential.
Permits and Licenses:
•    Valid driver’s license with clean driving record

Non discriminatory hiring:  All are welcome in the work without regard to race, religion, sex, age, ethnic background, color, national or local origin, creed, ancestry, status with regard to public assistance, marital or family status, disability, military service, sexual orientation or other characteristic protected by law. Some positions may have minimum physical requirements which are delineated in the job description.
To apply: Interested candidates should submit a cover letter and resume, including three references, to russ@habitatmadisonclark.org by no later than 5 pm on November 22, 2016.
Our Mission: Seeking to put God’s love into action, Habitat for Humanity brings people together to build homes, communities and hope.
Our Vision: A world where everyone has a decent place to live.

Fund Development Coordinator

Summary: Habitat for Humanity of Madison & Clark Counties is seeking a Fund Development Coordinator to help plan, coordinate, and drive mission-critical elements of our development strategy. This role coordinates various aspects of fund development including individual and corporate giving, donor relations, church partnerships, grants, and gift-in-kind donations. The Fund Development Coordinator will coordinate and nurture a portfolio of development relationships with individuals, small-medium businesses, corporations, foundations, public entities, churches, and other community partners. The Fund Development Coordinator will enthusiastically promote the mission of Habitat for Humanity and must be comfortable speaking publicly in faith-based, corporate, and civic settings. Other responsibilities include data management, gift processing, and gift acknowledgements. The Fund Development Coordinator works in collaboration with the Executive Director and Community Engagement Manager.

Reports to: Executive Director

Status: Full-time, Non-Exempt

Time requirements: Full time; some seasonal fluctuation; weekends and some evenings; flexibility of schedule determined by efficiencies achieved.

Responsibilities and Duties:

1. Donor & Partner Relationship Engagement (60% of time)  Builds new relationships of potential donors with individuals, businesses, churches, and civic organizations by contacting, meeting, and presenting the mission and work of HFHMCC.  Nurtures existing donor relationships by contacting, meeting, updating, and appreciating those who have donated resources to HFHMCC.  Creatively partners with individuals, businesses, churches, and civic organizations in fund-raising activities and trainings that benefit the mission of HFHMCC.

2. Data Management & Gift Processing (20% of time)  Manages donor data integrity in affiliate’s development data base. Performs data entry, creates reports, and provides progress updates as requested.  Processes financial gifts and gift-in-kinds to affiliate. Produces acknowledgement letters to donors.  Provides annual giving letters to all donors.  Celebrates and appreciates donors in creative and meaningful ways.  

3. Administrative Support for Development Team (20% of time)  Engages board members, staff. and volunteers in development efforts.  Assists Executive Director in scheduling meetings and preparing for meetings with new and existing donors.  Prepares giving packets for engaging the spectrum of donors.  Assists with grant applications and management. Responsibilities could include research, engagement with funders, grant writing, and reporting.  Participates in collaborative process to create, implement, and execute of strategic development plan.

Qualifications:  Committed resolve to mission and values of Habitat for Humanity and to the communities in which we partner and build.  Bachelor’s Degree (or equivalent), plus 2+ years of related fund development experience.  Excellent relationship building skills and ability to relate to people of varying backgrounds. Ability to recognize alignment of missions and engage in a collaborative manner.  Excellent writing and verbal communication skills. Ability to tailor and effectively communicate the message to varying audiences.  Excellent organizational skills, including prioritizing, analyzing, multi-tasking, problem solving and decision making.  Skilled in use of computer programs related to general professional office operations and fund development.  Ability to speak publicly about the mission of Habitat for Humanity and encourage support of volunteers, donors, suppliers and contractors  Promote stewardship of all Habitat resources  Willingness to work flexible hours

Permits and Licenses:  Valid driver’s license with clean driving record

Total Rewards Package includes regionally competitive compensation, health insurance, paid holidays, vacation, sick leave, contributions toward retirement plan.

Non discriminatory hiring: All are welcome in the work without regard to race, religion, sex, age, ethnic background, color, national or local origin, creed, ancestry, status with regard to public assistance, marital or family status, disability, military service, sexual orientation or other characteristic protected by law. Some positions may have minimum physical requirements which are delineated in the job description.

To apply: Interested candidates should submit a cover letter and resume, including three references, to russ@habitatmadisonclark.org by no later than 5 pm on November 15, 2016.

Our Mission: Seeking to put God’s love into action, Habitat for Humanity brings people together to build homes, communities and hope.

Our Vision: A world where everyone has a decent place to live.

Volunteer Crew Leader Opportunities

Work Location: Current active worksite in Madison or Clark County. See Volunteer Coordinator for specific details.

Purpose of Position: Work directly with volunteer Team Members to accomplish high quality construction of Habitat homes.

Key Responsibilities and Duties:

·         Lead Team Members in completion of specific construction activities

·         Answer questions asked by Team Members

·         Keep Team Members on task and engaged in the work at hand

·         Coordinates with House Leader to schedule when Crew Leader is needed on site for assigned task

Qualifications:

·         Knowledge in at least one specific construction activity (ex. trim, framing, painting, insulation, etc.). Training available.

·         Willing and able to manage a 5 person unskilled group of Team Member volunteers

Commitment Expectations: Duration of assigned construction activity

Reports to: House Leader, Construction Supervisor